Archiving Purchase Orders

In a similar vein to the Bookings / Job Details / Special menu option Archive Finished Jobs, this method - which is part of the Month End procedures (Bookings / Management Reports / Month End Update) - will archive any Purchase Orders where all of the items of a Purchase Order are showing as having had an invoice received for all the items of the order.

If you do not update your Purchase Orders when entering Purchase Ledger invoices (so if you do not use the TBS accounting), or just want to do some additional tidying up then in the Accounts / Purchase Orders / Orders list in the Special menu is an option entitled : Invoice Received

When run, you are asked the following question :

This will update any selected Purchase orders to set all of its associated item lines to say they have been invoiced, thus allowing those Purchase Orders to be archived at the next Month End update