Allocating Open Accounting Transactions in TBS

When you have open entries in a clients sales or purchase ledger account, you can remove these using the relevant (sales or Purchase) Journal entry method.

Using a journal entry, you can either do exact matching of receipts to invoices etc - or you can choose to charge off any differences to an account code of your choosing

Taking the following as our example:

You can see that there are easily identifiable transactions that can match against each other here, so let's open a Sales Ledger Journal screen

Once we have selected our client, all open transactions of that client are listed for us :

If we simply want to allocate existing entries against each other, then simply click on the Total button of the line(s) you wish to allocate :

If there is any balance created by these allocations (shown in the 'Value' box) that value will get entered in to the set Sales Account shown - so you can change that to any specific account you wish if the defaulted account is not the one you wish to send the value to (if the value is zero it really makes no difference !)

When finished, simply Save & Close to return - now loooking at the same clients list you will see the entries we allocated are no longer open so not showing any more :

Note : a journal entry allows you to add a known value (against the given sales account code for the entered client) on to a clients account without necessarily having to allocate from any open transaction by simply entering a value in the Value field.