Entering A Sales Journal in TBS

There are many circumstances where you may need to enter a Sales Journal in your accounts - but this example applies specifically to matching open payments to open invoices.

In the Aged Debt / Receivables list in TBS, if there are *any* open transactions for a client, they will appear in the list - so an entry with a zero balance indicates an unmatched payment and invoice :

Go to the Accounts --> Sales --> Sales Journal :

Enter your client into the Client Name field - after doing this, any open ledger transactions fo that client will appear in the lower section :

To allocate the two displayed entries - simply click on the 'Total' button on the right of each line - the 'Total' implying allocate the total outstanding (o/s) value on that line - if you wish to allocate any other 'partial' figure you can do that by simply entering the value to allocate in to the 'Journal' field of that line :

Note : there is no need to enter anything in to the Transaction field - this will be entered automatically upon saving

Note : if simply allocating open transactions, do not enter anything in the 'Value' field of the journal - the value will be calculated from the allocations of the transactions as you click on the Total button or enter values in the 'Journal' field.

Note : if there will be any balance (i.e. if the Value of the journal is not zero) you can set the Sales Account code that you wish the journal to be posted into by selecting in the right hand side in the Sales A/C fields

When ready, click on the Save & Close to allocate your transactions and close the Journal entry screen