Working with crew in TBS2

Crew entries within a TBS booking are treated fundamentally the same as a standard rental item, as far as set up and charging etc are concerned, in that a booking for a crew person still acts the same as a rental item, an extra day typically means an extra charge and so on...The principal difference with crew entries comes in their allocation. Instead of allocating a barcoded item of stock to a rental entry, a crew allocation simply requires knowing who the supplier is, which is a link to the Names/Addresses entry.

Here is how and where you set a stock description to be a crew code :

Any stock description entry that is tagged as a 'crew code' can then gain access to the 'Crew' tab, and in there you can add entries from the Name/Address table for any people who can fulfill the requirements of that specific crew entry. :

Use the New button of the lower list to add new people to the list of those who can perform the duties of the selected crew entry.

Note : unlike a piece of equipment which can only do one thing and is there tied to being a child of only one stock description, people can perform multiple different roles, so it is quite acceptable for one client to appear in as many different crew roles as they can fulfill. You can check the reverse of the above image by seeing from within the clients entry which crew types they have been set to :

Bookings items entries for crew work as with any other rental item within the Bookings screens.

So to 'allocate' a crew person, go to the relevant Item Allocations for the bookings item of your crew entry, and by editing the Allocations entry, the 'Supplier' dropdown list will now contain your list of crew as added against the stock description. By allocating crew in this fashion, it also then means all you have to do is to add the price you will pay them to create a Purchase Order for them directly......

See how to display crew diaries